N.Y. GMU Law § 50-F

§ 50-f. Recording of notice of claim. 1. Wherever a notice of claim is\nrequired by section fifty-e of this chapter as a condition precedent to\nthe commencement of an action or proceeding against a municipal\ncorporation or any authority or commission heretofore or hereafter\ncontinued or created by the public authorities law, or any officer,\nappointee or employee thereof, every such municipal corporation and\nevery such authority or commission shall make and keep a record,\nnumbered consecutively and indexed alphabetically according to the name\nof the claimant, of each notice of claim filed in compliance with such\nrequirement and of the disposition of the claim so noticed. Wherever\nsuch notice of claim relates to a cause of action against a municipal\ncorporation or any such authority or commission for damages or injuries\nto person or property sustained in consequence of any street, highway,\nbridge, culvert, sidewalk or crosswalk being out of repair, unsafe,\ndangerous or obstructed, or in consequence of the existence of snow or\nice thereon, every municipal corporation and every such authority or\ncommission shall keep an additional record of each such notice of claim\nindexed according to the location of the alleged defective, unsafe,\ndangerous or obstructed condition. The record shall be made and kept by\nan officer or employee designated for that purpose by the governing body\nof such municipal corporation or of such authority or commission. In the\nabsence of such designation the record shall be kept by the secretary of\nsuch authority or commission or by the clerk of such municipal\ncorporation, except in the counties, where it shall be kept by the clerk\nof the board of supervisors, and except in the city of New York, where\nit shall be kept by the comptroller or a person designated by him for\nthat purpose. The record of each claim shall be preserved for a period\nof five years after the date of the final disposition thereof.\n 2. The record shall set forth: (1) the name and post-office address of\nthe claimant and of his attorney, if any; (2) the date of service; (3)\nthe time, place and manner of injury; (4) the nature of the injury and\namount claimed; (5) whether the claim was approved or disapproved, with\nthe date; (6) whether referred to an insurance carrier, with the date;\n(7) the carrier's disposition of the claim with the date; (8) the date\nof service of a complaint; (9) the name and address of any named\nco-defendant; (10) the name and address of any third-party defendant;\n(11) the municipal corporation's equitable share determined in\naccordance with the relative culpability of each party pursuant to an\nitemized decision or itemized jury verdict; (12) the extent to which the\nmunicipal corporation has paid more than such equitable share. (13) the\ndate and result of any trial; (14) the date and result of any appeal;\n(15) the date and amount of any settlement; (16) the date and amount of\nany judgment paid; (17) the reason and date the file was closed.\n 4. This section shall be applicable notwithstanding any inconsistent\nprovisions of law, general, special or local, or any limitation\ncontained in the provisions of any city charter.\n