Okla. Stat. tit. 62, § 62-34.53

higher education.

A. 1. The Oklahoma State System of Higher Education,

established by Article XIII-A of the Oklahoma Constitution, shall

operate an allotment system similar to the procedure set out in the

Oklahoma State Finance Act for other agencies of the state except

that the Oklahoma State Regents for Higher Education shall be

substituted for the Director of the Office of Management and

Enterprise Services in connection with approving allotment requests

of the constituent institutions comprising The Oklahoma State System

of Higher Education.

2. The account classification for the State System of Higher

Education shall conform as nearly as possible with the

classification of accounts recommended by the National Committee on

Standard Reports for Institutions of Higher Education.

3. The Board of Regents shall allocate to each institution

under its control from the consolidated, or lump sum appropriation

made by the Legislature, an amount sufficient to meet the needs and

functions of each institution for the entire year.

4. The amount allocated to each institution for each fiscal

year in accordance with Article XIII-A of the Oklahoma Constitution,

shall be made in a lump sum without regard to uniform budget or

accounting classifications, but shall not be available for

expenditure until subsequently allotted by the Regents in accordance

with the uniform budget and accounting classifications recommended

by the National Committee on Standard Reports.

B. The Oklahoma State Regents for Higher Education may reduce

the allocation of funds which could otherwise be made to an

institution within The Oklahoma State System of Higher Education in

order to make payments for leases within the lease financing program

authorized by Section 3206.6a of Title 70 of the Oklahoma Statutes.

C. 1. The Regents, with the approval of the Director of the

Office of Management and Enterprise Services, may allot money to any

constituent institution to set up and operate a petty cash fund at

such institution. Such petty cash fund shall be reimbursed upon the

filing of claims showing the purposes for which the funds were

expended.

2. The Division of Central Accounting and Reporting shall make

cash allocations of revenue in accordance with Section 23 of Article

X of the Oklahoma Constitution, to each of the constituent

institutions. These cash allocations shall be based on the

allocations made by the Regents to each institution from the lump

sum legislative appropriations and such allocation shall be the

Oklahoma Statutes - Title 62. Public Finance Page 91

total appropriation for each institution, in lieu of legislative

appropriations.

3. After these funds have been allocated and allotted as

provided in this section, all institutional income shall operate as

a continuing nonfiscal appropriation which may be spent for any

educational and general purposes for which appropriated funds may be

spent. “Institutional income” for such purposes shall mean all

income available for educational and general purposes, as defined in

the uniform budget and accounting classifications recommended by the

National Committee on Standard Reports, and including income defined

by law as revolving fund income. Expenditures shall be limited to

the extent that obligations as they are incurred may not exceed the

unencumbered balance of cash on hand in accordance with Section 23

of Article X of the Oklahoma Constitution.

D. 1. At least thirty (30) days prior to the beginning of each

fiscal year, each of the constituent institutions shall file with

the Regents its request for appropriation allotments for each of the

purposes for which expenditures are to be made.

2. Such requests shall be broken down to conform to the uniform

budget or accounting classifications recommended by the National

Committee on Standard Reports.

3. Each institution’s request for appropriation allotments
year, each of the constituent institutions shall file with

the Regents its request for appropriation allotments for each of the

purposes for which expenditures are to be made.

2. Such requests shall be broken down to conform to the uniform

budget or accounting classifications recommended by the National

Committee on Standard Reports.

3. Each institution’s request for appropriation allotments

shall show the amount required to finance each item of the request

for the entire year and for each quarter or each six-month period

within the fiscal year, as required by the Director of the Office of

Management and Enterprise Services.

E. The Regents, or the official or employee who has been

authorized to approve itemized allotment requests, shall consider

the allotment requests for the purpose of making a determination

whether:

1. The current financial requirements of the institution

concerned justify the allotment to be made;

2. The accounting classification is sufficient to reflect the

purpose for which expenditures are to be made and that such

classification is in accordance with the budget classifications

adopted by the Director of the Office of Management and Enterprise

Services and the Regents, which shall conform as nearly as possible

to the account classification recommended by the National Committee

on Standard Reports for Institutions of Higher Education; and

3. The realization of estimated revenues determined by the

Director of the Office of Management and Enterprise Services is

sufficient to allow the commitments to be made.

F. 1. In allotting appropriations and other funds, and

approving subsequent allotments which may be required by each

institution, the Regents shall follow the same general procedure set

forth in the Oklahoma State Finance Act for other agencies of the

Oklahoma Statutes - Title 62. Public Finance Page 92

state not under the control of the Regents, except as otherwise

provided in this section.

2. All forms and account classifications shall be mutually

agreed upon by the Director of the Office of Management and

Enterprise Services and the State Regents.

3. The Regents shall file approved requests of constituent

institutions with the Division of Central Accounting and Reporting

and such requests shall be entered on the records of the Office of

Management and Enterprise Services in the same manner as is provided

in the Oklahoma State Finance Act for other agencies of the state.

4. The State Regents and the Director of the Office of

Management and Enterprise Services shall approve any request from

the administrative head of a constituent institution for amendment

of the approved schedule of positions and salaries, or transfers

between items, so long as the currently approved allotment for such

purposes is not exceeded. Each such amendment shall be filed with

the Office of Management and Enterprise Services, in such detail as

may be required, prior to the date on which the first payroll or

other disbursement affected by such amendment or transfer is

submitted for payment.

G. 1. In the event that the realization of estimated revenues

at any time during the fiscal year indicates that the total revenue

for that fiscal year to any state fund will be insufficient at the

end of the fiscal year to meet the total appropriations from that

fund, the Director of the Office of Management and Enterprise

Services shall notify the Oklahoma State Regents for Higher

Education as to the amount of reduction necessary against the

consolidated, or lump sum appropriations, made to the Regents.

2. The Regents, in making itemized allotments during the fiscal

year, may reserve an amount sufficient to meet a reasonable failure

of revenue until receipt of notice from the Director of the Office

of Management and Enterprise Services that the realization of

estimated revenues indicates that the total appropriation may be
t the

consolidated, or lump sum appropriations, made to the Regents.

2. The Regents, in making itemized allotments during the fiscal

year, may reserve an amount sufficient to meet a reasonable failure

of revenue until receipt of notice from the Director of the Office

of Management and Enterprise Services that the realization of

estimated revenues indicates that the total appropriation may be

allotted for expenditure. Upon receipt of notice from the Director

of the Office of Management and Enterprise Services of a necessary

reduction in the consolidated, or lump sum appropriation, to meet a

failure in revenue, the Oklahoma State Regents for Higher Education

shall immediately take action to control the approval of subsequent

allotment requests sufficient to make the aggregate reduction in

allotments of all constituent institutions under their control equal

the amount of reduction ordered against the lump sum appropriation

made by the Legislature. Such reductions against the lump sum

appropriation shall not exceed the percentage reduction ordered

against other agencies of the state in accordance with Section 23 of

Article X of the Oklahoma Constitution.