Okla. Stat. tit. 40, § 40-2-802

New hire registry.

REPORTS BY EMPLOYERS TO EMPLOYMENT SECURITY COMMISSION – NEW

HIRE REGISTRY.

A. Employers doing business in the State of Oklahoma shall

report to the Oklahoma Employment Security Commission, the hiring or

employment of any person who resides or works in this state to whom

the employer anticipates paying earnings.

B. Such report shall contain the employee's name, address,

social security number, date of employment, state of employment,

along with the employer's name, address, and federal identification

number.

C. The report must be made within twenty (20) days of hiring,

or twice monthly, not less than twelve (12) nor more than sixteen

(16) days apart if reported electronically or magnetically. The

report may be made by mailing a copy of the employee's W-4 form, by

submitting a fax transmission of the employee's W-4 form, by

submitting electronic media in a format that can be used by the

Commission, or by any other means authorized by the Commission.

D. The Child Support Enforcement Division shall be the official

New Hire Registry for the State of Oklahoma and will obtain the new

hire information from the Oklahoma Employment Security Commission.

E. The Child Support Enforcement Division shall enter into

agreements with state agencies administering unemployment,

employment services, workforce system programs, workers'

compensation, public assistance, Medicaid, food stamps, vocational

rehabilitation, and other programs specified by federal law or

regulation, to provide such information upon request.

F. Used in this section:

1. "Employee" means an individual who is an employee as defined

by the Internal Revenue Code of 1986, 26 U.S.C., Section 3401 et

seq. "Employee" does not mean an employee of a federal or state

agency performing intelligence or counterintelligence functions if

the head of such agency has determined that reporting with respect

Oklahoma Statutes - Title 40. Labor Page 105

to that employee could endanger the safety of the employee or

compromise an ongoing investigation or intelligence mission;

2. "Employer" means an individual or other entity who is an

employer as defined by the Internal Revenue Code of 1986, 26 U.S.C.,

Section 3401(d) and includes any governmental entity and any labor

organization; and

3. "Labor organization" means an entity as defined by the

National Labor Relations Act, 29 U.S.C., Section 152(5) including,

but not limited to, any entity known as a "hiring hall" which is

used by the organization and an employer to carry out requirements

described in Section 8(f)(3) of the National Labor Relations Act, 29

U.S.C., Section 158(f)(3), of an agreement between the organization

and the employer.